It is imperative that all students go to the UC San Diego site and read how to format and file your dissertation.  Your dissertation must follow UC San Diego dissertation guidelines.  The UC San Diego “Dissertation & Thesis Submission” website can be found at:  Do not refer to SDSU formatting, as they will accept the dissertation based on UC San Diego formatting.  It will save a lot of time to start the formatting process early.

Once the dissertation is written, you must make a preliminary appointment with the Graduate Division at UC San Diego, to assure formatting is correct.  Appointments can be made online using the Graduate Division’s online calendar at  The calendar only allows students to schedule two months in advance so plan accordingly.  Please refer to the site prior to making an appointment as there are specific guidelines to be followed.  Once your preliminary appointment has been scheduled, you will receive an email from the Graduate Division requesting the following:

  • Please upload your complete, fully formatted dissertation or thesis to ProQuest prior to the preliminary appointment. In ProQuest, just upload the PDF and fill out your contact information and we will be able to view your draft. There is no need to submit all the way through for this appointment. This will not be the definitive version; you will have the opportunity to make any necessary changes for the final submission process.
  • All Ph.D./Ed.D. students must complete the Survey of Earned Doctorates (SED). Please enter your email address when prompted and forward the certificate of completion, once received via email, to your Graduate Division adviser.
  • If applicable, please begin to prepare co-author permission letters and the cover letter to the Graduate Division Dean from your committee chair. Do not submit these letters directly to the Dean. Please submit these letters to your Graduate Division adviser at your preliminary (or final) appointment. For more information, please refer to the Formatting Manual on the Dissertation & Thesis Submission page on our website.
  • Please download the Dissertation/Thesis Release Form from the Dissertation & Thesis Submission page on our website and bring it to your appointment. It will be discussed.

The Graduate Division recommends that you complete your preliminary appointment prior to your defense and/or prior to leaving on internship; however, this is not required and there are no negative repercussions if you have your preliminary appointment after your defense.  However, your final appointment must be after your defense.

NOTE:  If you are located elsewhere on internship, it would be advisable to schedule the meeting when you are in San Diego for your defense.  However, you may also have a proxy attend this meeting for you (although the Graduate Division strongly discourages proxy/email/skype preliminary appointments as they have found them to be ineffective).

Updated 8/28/2019