It is imperative that all students go to the UC San Diego site and read how to format and file your dissertation.  Your dissertation must follow UC San Diego dissertation guidelines.  The UC San Diego “Preparation and Submission Manual for Doctoral Dissertations and Master’s Theses Bluebook” can be found at the website: http://grad.ucsd.edu/_files/academic-affairs/Dissertations_Theses_Formatting_Manual.pdf.  Do not refer to SDSU formatting, as they will accept the dissertation based on UC San Diego formatting.  It will save a lot of time to start the formatting process early.

Once the dissertation is written, you must make a preliminary appointment with the Graduate Division at UC San Diego, to assure formatting is correct.  Appointments can be made online using the Graduate Division’s online calendar at https://gradforms.ucsd.edu/calendar.  The calendar only allows students to schedule two months in advance so plan accordingly.  Please refer to the site prior to making an appointment as there are specific guidelines to be followed.  At this appointment you will need to bring the following:

  • One complete, unbound, fully formatted, single-sided copy of your dissertation on plain paper.
  • Complete the Survey of Earned Doctorates Questionnaire online (https://sed.norc.org/survey) and bring a copy of the Certificate of Completion either to this meeting or your final meeting.  Save another photocopy of the Certificate of Completion for your dissertation meeting with Rita Baumann at SDSU.

The Graduate Division recommends that you complete your preliminary appointment prior to your defense and/or prior to leaving on internship; however, this is not required and there are no negative repercussions if you have your preliminary appointment after your defense.  However, your final appointment must be after your defense.

NOTE:  If you are located elsewhere on internship, it would be advisable to schedule the meeting when you are in San Diego for your defense.  However, you may also have a proxy attend this meeting for you (although the Graduate Division strongly discourages proxy/email/skype preliminary appointments as they have found them to be ineffective).  The proxy needs to have a complete copy of the dissertation printed on one side only and be willing to communicate any necessary changes to the student (along with sending/faxing some handouts).