Students may apply for and receive travel funds from either or both universities. To be eligible for Student Travel funds at either or both universities, students must be presenting a paper or poster at the conference they wish to attend. Each university has somewhat different procedures for awarding travel funds. Since students can be eligible to receive one award per year from each university, they may want to consider applying at only one university for a conference and the other university for a different conference within the same year.
UC San Diego Travel Funds
JDP Travel Awards
Funds are available to help defray the costs of going to conferences to present student research. Provided the student is presenting their own work at a conference, they are eligible for one travel award per academic year from UC San Diego. The academic year runs July 1 to June 30 and the award is $500. No receipts are required. The UC San Diego funds are considered an award and it is not assumed it will cover all travel expenses. Note: These funds will ONLY cover travel expenses (local conferences will not be eligible for the UC San Diego travel funding).
To apply for a travel award, email a copy of your acceptance letter to Kristin Deveraux (email@example.com), which should include the student’s name, name of the conference, the name of the student’s accepted presentation, and conference date(s). (If the acceptance was by email, that email can simply be forwarded to Kris). Funding will be paid on the 1st of the month if request was submitted during the first half of the month of within two weeks after the 20th of the month. If the student does not have direct deposit (set up through Student Services), the check will likely go to the JDP office at UC San Diego and it will be mailed to the student.
Please Note: The support time limit for doctoral students at UC San Diego is 6 years. Therefore, students will not be eligible for UC San Diego travel funds starting their 7th year in the program.
GSA Travel Grants
The Graduate Student Association has created a Travel Grant program to award graduate and professional students grants of up to $300 or $500 to help you travel to conferences where you will be presenting their own professional work. This program is funded by GSA, Graduate Division, Vice Chancellor for Student Affairs and the Office of the Chancellor.
Four rounds of applications will be held each year, one during each quarter. Funding will be awarded randomly from the full pool of eligible applications. Preference will be given to students who have not received a GSA travel award during the current academic year, defined as the first day of instruction of the fall quarter up until the first day of instruction of the fall quarter of the subsequent year. Applicants must be presenting a paper or giving a talk on their own original research.
Any questions about the Travel Grant program can be directed to firstname.lastname@example.org
In order to qualify for GSA Travel Grant funding, all of the following must apply. You must be:
- Registered as a full time UCSD graduate or professional student
- Presenting own original work as a poster or talk at the conference you are applying for travel funding to attend
All travel grant awardees will be requested to present a poster in the “Drinks and Dissertations: A graduate research symposium” in the quarter their award was allocated. Three awardees whose research is (1) innovative, (2) demonstrates originality, (3) motivating will be selected by the Academic and Judicial Committee to present their research orally at the conclusion of the symposium.
For more information about travel grant deadlines, the application process, and award policies, please visit their website at http://gsa.ucsd.edu/travel-grants/.
SDSU Travel Funds
Students are eligible for travel funds from the College of Sciences (Instructionally Related Activities (IRA) Fund) as well as the Division of Research Affairs in the Graduate College (Graduate Student Travel Fund) once a year. Students can apply for funding to both the IRA and the Graduate Student Travel Fund BUT cannot apply to cover the same funding (it can be for the same event, just not for the same expenses). Therefore, if a student applies to one of the travel funds and has remaining expenses, they could apply to the other fund to cover the remainder. Also, students are only allowed to receive one award per year from EACH of the two travel funds for SDSU.
Instructionally Related Activities (IRA) Fund
Provided by the College of Sciences, the IRA funding supports student travel to professional meetings to present the results of their research. Applications are considered two times during the academic year, with deadlines on November 1 (for travel July 1 – December 31), and April 1 (for travel January 1 – June 30). Only one student per paper or poster is permitted to request funding. Funding will be activated after application deadline. The amount of the awards will vary depending on how many students apply and how much funding is available during the period in which the student applies. In the past the awards have ranged from $50-$150 for in-state travel, $200-$350 for out-of-state travel and $400-500 for international travel.
See below for the IRA application and travel forms.
Graduate Student Travel Fund
Provided by the Graduate College, this fund supports travel so that students can carry out research that contributes to their thesis or dissertation, or for presenting their work at professional conferences.
Although the amount of the award will vary depending on how many students apply and how much funding is available during the period in which the student applies, up to maximum of $1,000 can be requested. If a student receives an award from both universities for the same conference, there is a possibility he/she may be awarded more money than the actual cost of the travel. In that case, the award may be reduced.
PLEASE NOTE: This application requires you to have a SDSU Faculty Mentor to sign off on your application. If your mentor is located at UC San Diego, you will need to get the SDSU Co-Director’s signature instead. Please contact the SDSU Program Coordinator if you have any questions or concerns.
Detailed information about the application process can be found at http://newscenter.sdsu.edu/researchaffairs/gstf.aspx